Business Office | Louisiana College

Business Office

BUSINESS OFFICE

Personal checks may be cashed without charge in the Business Office, Room 148, Alexandria Hall.  Appropriate identification must be provided.  Checks may not exceed $50.00 a day.  A fee of $20.00 will be assessed for NSF checks.  Check writing privileges will be denied anyone who has written more than one NSF check to the College.  The Business Office hours are 7:45 am – 5:00 pm  Monday – Thursday;  7:45 am – 12:00 noon Friday.

STUDENT ACCOUNTS

Full payment of student accounts is due at registration.  However, additional charges may occur on/or after registration for such items as schedule changes, dormitory and meal plan changes, NSF checks, etc.  The outstanding balances must be paid promptly.  If a balance remains on a student’s account at the end of a semester:

Grades will be held;

  1. Transcripts, official or unofficial, will not be released, and
  2. The student will be ineligible to register for any subsequent semester at Louisiana College until their student account is paid in full.

Students with an outstanding balance on their account must receive clearance from the office of the Chief Financial Officer by paying their account in full prior to registration for the subsequent term.

COLLEGE REFUND POLICY

DROP/ADD:  Individual Courses may be dropped by the end of the last day of registration with a full refund (see the College Calendar for dates).  Students wishing to withdraw from ALL courses must officially resign from the College (see resignation schedule below).

REFUND SCHEDULE UPON RESIGNATION FROM THE COLLEGE

No withdrawal is official unless it is made through the Office of Academic Affairs, the Registrar's Office, the Financial Aid Office, and the Business Office. To resign from school, the student should obtain a resignation form from the Registrar's Office. The student should then obtain required signatures and clearances from various campus offices. The resignation process will be completed once the resignation form is presented to and signed by the Business Office. Refunds will be calculated as of the date the resignation process began, as noted on the resignation form. Students who withdraw unofficially will be charged the entire amount of their bill.

Enrollment at Louisiana College represents a contractual commitment by the student to fulfill all financial obligations (including repayment of financial aid) to the college regardless of when the student may cease to be enrolled.

The following tables indicate the refund schedule:                            

Fall and Spring Semesters

Resignation within:                                              Refund Percentage: 
1st day of class – 5th day of class                         100%  
6th day of class – 10th day of class                        75%
11th day of class – 15th day of class                    50%
16th day of class – 20th day of class                    25%
After 20th day of class                                         No refund

Summer Semester - Four Week Term

Resignation within:                                             Refund Percentage: 
1st day of class                                                      100%
2nd day of class                                                       75%
3rd day of class                                                        50%
4th day of class                                                        25%                                                               

After  4th day of class                                           No Refund

*This refund schedule begins the first official day of class which is defined as the first day classes meet and not the first day of class attendance by the student.

DISTRIBUTION OF REFUND CHECKS

Refunds resulting from drop/adds or resignations will not be made until after an audit of fees has been performed.  Refunds resulting from resignations will not be disbursed to students until both Federal and Institutional financial aid sources have been reimbursed according to Title IV regulations.  Credit balances resulting from application of financial aid will be available for refund according to Federal guidelines.

TITLE IV FINANCIAL AID RECIPIENTS

In accordance with the 1998 Reauthorization of the Higher Education Act of 1965, the refund policy for Title IV aid recipients has been changed to the “Return of Title IV Funds” policy.  The law now defines the amount of Title IV grants and loans that the student has earned the right to use.  The amount a student has earned is directly related to the length of time he or she has remained enrolled during the semester.  The law requires that a certain percentage of Title IV funds be returned when a student resigns before completing more than 60% of the semester for which s/he received the funds.  Specific information and examples regarding the Return of Title IV Funds policy are available in the Office of Student Financial Aid.

 

Please contact the Business Office at 318.487.7452 with any further questions.